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    15.    
City Council Regular
Meeting Date: 02/07/2018  
Subject:    Consider Resolution 18-35 Authorizing Purchase of Portable Stage
From: Sharon Legg, Finance Director

INTRODUCTION
Bids were received for the  purchase of a portable stage. Staff recommends awarding the purchase as well as authorizing a payment agreement with the Community Strength Foundation.
DISCUSSION
Bids were received on January 16, 2018 for the purchase of a portable stage. This stage would be used at events that take place during the Fourth of July Celebration at the Coon Rapids Ice Center, at Sand Creek Park and for other events as deemed appropriate by the City.

The 2018 Budget does not include funds for the stage.  Staff is proposing to split the cost with the Community Strength Foundation with their portion of the cost to be paid over a ten year period.  Therefore, Park Improvement Funds would need to be re-allocated for the purchase and a payment agreement authorized with the Community Strength Foundation.

Two bids were received.  It was determined that the low bidder did not meet specifications required.  Therefore, staff recommends that the bid be awarded to Wenger in the amount of $113,238.  Registration of the trailer will add another $7,360.
RECOMMENDATION
Staff recommends Council consider approval of the following:
1.) RS. No.18-35 allocating Park Improvement Funds for the purchase of a portable stage.
2.) An agreement with the Community Strength Foundation for their portion of the cost of the portable stage.
3.) Awarding the purchase of the portable stage to Wenger in the amount of $113,238 not including registration taxes of $7,360.            

Attachments
Agreement
Resolution 18-35

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