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    11.    
City Council Regular
Meeting Date: 02/05/2019  
Subject:    Consider Resolution No. 19-7(9) Awarding Contract for 2019 Well Rehabilitation Program
Submitted For: Tim Himmer From: Sarah Greene, Administrative Assistant II

INTRODUCTION

On December 18, 2018, the City Council approved plans and specifications and ordered the advertisement of bids for the 2019 Well Rehabilitation Program. Council is now requested to consider a contract award for the project.

DISCUSSION
At its regular meeting held August 21, 2018, Council retained Short Elliot Hendrickson (SEH) for design and construction services for rehabilitation of Well Nos. 1, 2 and 16, and Booster Pump Nos. 2 & 3 located at the East Water Treatment Plant as detailed on the attached location map. Council accepted plans and specifications on December 18, 2018, and authorized solicitation of bids. The project was advertised in December in the Anoka County UnionHerald and Finance & Commerce.

Bids were received on January 29, 2019 and are summarized as follows:
 
Contractor Total Bid
MN Mechanical Solutions

$406,756.00

Municipal Builders

$414,400.00

Rice Lake Group

$439,600.00

Shank Contractors

$439,685.00

Engineer's Estimate

$445,650.00


Attached is a letter from SEH recommending award of contract to the low bidder, MN Mechanical Solutions. SEH engineers have worked with MN Mechanical Solutions on many past projects, and the contractor successfully completed a similar project for the City last season. If Council awards a contract, it is anticipated construction will begin in February.
RECOMMENDATION

It is recommended the City Council adopt Resolution No. 19-7(9) awarding a contract to MN Mechanical Solutions in the amount of $406,756.00 for the 2019 Well Rehabilitation program.


BUDGET IMPACT:
The 2019 budget within the Water Utility Fund includes $385,000 for this project. As Council may recall, the scope for well rehab projects includes the worst case scenario for all equipment being rehabilitated. Historically, not all improvements are necessary and final costs end up being less than the budgeted amount. Should anything change this year, and it is anticipated that the project will exceed the allotted budget, staff will notify Council.
Attachments
Project Locations
Recommendation & Bid Tab
Resolution No. 19-7(9)

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