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City Council Regular
Meeting Date: 05/01/2018  
Subject:    Consider Resolutions 18-1(9) and 18-1(12) Awarding Contract and Adopting Assessments for Street Reconstruction Project 18-1
Submitted For: Mark Hansen From: Sarah Greene, Administrative Assistant II

The City is proposing to improve 4.7 miles of residential streets by reconstruction as part of project 18-1. Staff completed the plans, advertised the project on March 30 and April 6, and received bids on April 20, 2018. Council is asked to award a contract and adopt the assessments at this time.
Streets within the project area, illustrated on the attached Project Location Map, are proposed to be rehabilitated via reconstruction methods. Improvements to streets proposed for reconstruction include the reclamation of the existing bituminous surface and aggregate base, removal and replacement of damaged curb and gutter, sidewalk and pedestrian curb ramp improvements in accordance with ADA requirements, watermain pipe valve and hydrant replacements, and repairs or replacements to the existing storm sewer and sanitary sewer as needed.

The following streets are proposed for reconstruction:
  1. 112th Lane from Foley Boulevard to cul-de-sac
  2. 112th Lane from Northdale Boulevard to cul-de-sac
  3. 111th Avenue from Foley Boulevard to Dogwood Street
  4. Dogwood Street from 110th Lane to 111th Lane
  5. Cottonwood Circle from Northdale Boulevard to cul-de-sac
  6. Cottonwood Street from Butternut Street to Northdale Boulevard
  7. Cottonwood Street from Northdale Boulevard to cul-de-sac
  8. Butternut Street from Northdale Boulevard to University Avenue
  9. 109th Lane from Butternut Street to cul-de-sac
  10. Cottonwood Street from 108th Avenue to cul-de-sac
  11. 108th Avenue from Foley Boulevard to cul-de-sac
  12. Dogwood Street from Egret Boulevard to 108th Avenue
  13. 107th Lane from Foley Boulevard to cul-de-sac
  14. Butternut Circle from Egret Boulevard to cul-de-sac
  15. Goldenrod Street from Egret Boulevard to 106th Avenue
  16. 106th Avenue from University Avenue to cul-de-sac
  17. 105th Lane from Foley Boulevard to University Avenue
  18. 105th Avenue from Holly Street to Foley Boulevard, and Foley Boulevard to Dogwood Street
  19. 105th Avenue from Holly Street to cul-de-sac
  20. 104th Lane from Juniper Street to cul-de-sac
  21. 104th Lane from Foley Boulevard to Dogwood Street
  22. Juniper Street from 104th Lane to 105th Avenue
  23. Ilex Circle from 104th Lane to cul-de-sac
  24. Holly Street from 105th Avenue to cul-de-sac
  25. Goldenrod Street from 104th Lane to cul-de-sac
  26. 104th Avenue from Foley Boulevard to Dogwood Street
  27. 103rd Avenue from Dogwood Street to cul-de-sac
  28. 102nd Lane from Foley Boulevard to Dogwood Street
  29. Cottonwood Street from 101st Avenue to cul-de-sac
Open house meetings were held during evening hours on October 10, 2017 and January 17, 2018 to provide information about the project, and to listen to comments and concerns from area property owners. Council accepted the feasibility report on December 19, 2017, and ordered the improvement and advertisement for bids on February 20, 2018. A public hearing and assessment hearing were also held on February 20.

Properties proposed to be assessed include 436 single family residential properties, six residential duplex properties, one residential apartment property, one City-owned property, 61 twin home/townhome properties, and four commercial properties. The reconstruction assessment rates approved by City Council on December 19, 2017 are $1,909.54 for single family residential property, $23.87 per front foot for multi-family residential property, $47.73 per front foot for commercial property, and $62.05 per front foot for industrial property.

Written objections were submitted by property owners at 10670 Goldenrod Street and 230 104th Avenue at the public hearing held on February 20. Staff met with each property owner to better understand and investigate their concerns, and additional information was provided on the proposed project and the City's assessment policy.  Staff recommends that the City Council uphold the proposed reconstruction assessments for each property, and communicated such to each property owner. The property owner of 10670 Goldenrod Street agreed to payment of the assessment, and information was provided to the property owner at 230 104th Avenue in the event they decide to further contest the assessment in district court.

Seven bids were received on April 20, 2018, and are summarized as follows:

North Valley, Inc. $3,107,122.91 133,206.50 94,031.00 $3,201,153.91
Northwest Asphalt $3,333,982.00 110,250.00 88,200.00 $3,422,182.00
Douglas-Kerr Underground, LLC $3,366,730.74 155,869.00 87,906.00 $3,454,636.74
Park Construction Company $3,437,740.46 120,050.00 84,280.00 $3,522,020.46
C.S. McCrossan Construction, Inc. $3,452,068.90 124,950.00 100,450.00 $3,552,518.90
T.A. Schifsky & Sons, Inc. $3,472,891.26 210,606.90 158,980.50 $3,631,871.76
C&L Excavating, Inc. $3,489,280.50 107,800.00 85,750.00 $3,575,030.50

The engineer's estimate for the base bid was $3,789,862.50. Two bid alternates were also included in the project for storm sewer pipe material that is need of replacement. Based on unit prices received, staff recommends including Alt. 2, 60" polypropylene pipe, bringing the total contract to $3,201,153.91. The estimate for base bid plus alternate 2 was $3,927,062.50.

The low bidder, North Valley, Inc., has completed similar contracts of this nature in the City with satisfactory results. If Council awards a contract, work can begin in mid May, and be completed at the end of September 2018.

A neighborhood meeting to introduce City and Contractor project staff will be held in Aspen Park on May 9, 2018. Additional information, including frequently asked questions, construction schedule, and a list of City and Contractor contacts will be provided to property owners via US mail within the next couple of weeks. Construction updates will be posted on the City website weekly, and property owners can choose to sign up for email alerts notifying them when updates are available.
It is recommended Council take the following actions:

a. Adopt Resolution No. 18-1(9) awarding a contract to North Valley, Inc. in the amount of $3,201,153.91

b. Adopt Resolution No. 18-1(12) adopting the assessments for project 18-1

The construction cost for this project based on the low bid is $3,201,153.91. Adding 20% to the construction costs for contingency, engineering, administration, and testing services brings the total to $3,841,384.69. A total of $916,633.93 is proposed to be assessed to benefiting properties.

The balance of the project cost would be recovered from various funds as follows:
$1,606,587.96 from the Street Reconstruction Fund (797).
$289,418.17 from the Storm Water Utility Fund (640) recovered through storm drainage charges.
$902,712.28 from the Water System Maintenance Fund (601) recovered through charges for water used.
$126,032.35 from the Sanitary Sewer Maintenance Fund (620) recovered through sanitary sewer maintenance charges.
Project Location Map
Resolution No. 18-1(9)
Resolution No. 18-1(12)

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