Print Back to Calendar Return
    2.    
City Council Regular
Meeting Date: 08/15/2017  
Subject:    Approve Master Contracting Agreement with Rawlands Electric, Inc. for Citywide Electrical Repairs
Submitted For: Tim Himmer From: Sarah Greene, Administrative Assistant II

INTRODUCTION
From time to time, the City retains contractors to assist with various citywide repair projects that cannot be provided by City forces.  The Master Contracting Agreement outlines a process that will be undertaken for such repairs and provides annual pricing rates from trusted firms. The City Council approved the use of, and boiler plate for, the agreement at the April 7, 2015 City Council meeting.
DISCUSSION
Under project 14-18, Rawlands Electric, Inc. was awarded a contract to perform Citywide street light and general electric repairs. The contract expired on July 1, 2017. To formalize the City's ongoing relationship with Rawlands, a Master Contracting Agreement has been prepared to provide consistency in the approach to resolve needed repairs, speed up the process to ensure items are addressed in a timely manner, and allow staff to better manage services provided.

Due to the nature of the repairs and as opposed to relying on a time and material proposal for each specific project, staff is requesting that the City Council consider a master agreement with Rawlands Electric, Inc. The agreement outlines the process that will be undertaken for work including general electric and street light repairs, and provides annual pricing rates in the attached Letter of Engagement.

City staff is currently discussing this same agreement with a couple additional electricians to provide flexibility in scheduling and ensure repairs are being completed timely.  These agreements will be forthcoming for consideration at a future Council meeting.
RECOMMENDATION
Staff recommends that the Council approve the Master Contracting Agreement with Rawlands Electric, Inc., and authorize City officials to execute the attached agreement for professional contracting services beginning 2017 and beyond.

Attachments
Master Contracting Agreement

AgendaQuick©2005 - 2017 Destiny Software Inc., All Rights Reserved