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Board of Adjustment and Appeals - Work Session
Meeting Date: 11/01/2018  
Subject:    Review Process Regarding Hearings on Objections to Special Assessments
From: Trevor White

It is beneficial for both staff and the Board to discuss the special assessment appeals process and standards for making decisions and recommendations. Staff will lead a discussion with the Board to assist in better understanding the decision making process.
 Staff has put together a PowerPoint presentation. The following topics will be discussed:
  • Roles of Board, Council, and Staff
  • The Special Assessment and Appeal Process
  • Appeals Hearings

There will be opportunity for questions during and after the presentation.  Among the topics that staff would like feedback on is the format and amount of content provided at special assessment appeal hearings.  In the past, staff has re-summarized most of the information contained in the staff reports, including the underlying citation or abatement costs, as well as a chronology of staff and resident contacts.  Depending on the complexity of the case, a significant amount of time can be taken up at the meeting reviewing what is already in the written report.  Staff is seeking feedback on whether this approach is useful or if there are changes that can be made to keep the process informative, but more efficient time-wise.
Staff is seeking feedback from the Board on the information presented.  Any potential changes can be incorporated into the Board's December meeting.

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