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    1.    
City Council Regular
Meeting Date: 01/07/2020  
Subject:    Designate Council Secretary
From: Joan Lenzmeier, City Clerk

INTRODUCTION
Each year Council enters into an agreement for recording secretarial services for meeting minutes.
DISCUSSION
In 1994, Council entered into an agreement with TimeSaver Off Site Secretarial, Inc. (TOSS) for recording and preparation of meeting minutes.  This agreement has been extended annually.
 
TOSS has submitted the attached Addendum to the Recording Secretary Service Agreement for 2020.  The addendum does reflect a rate increase of about 2.5%.  This will result in a small increase for secretarial services, but the increase can be accommodated in the approved budget.  Staff will continue with the modified format of the minutes and only include discussion and not staff reports which will minimize the cost of minute production.
RECOMMENDATION
Staff recommends:
a.         Adoption of Resolution 20-1 Designating TimeSaver Off Site Secretarial, Inc. as Council secretary for 2020.
b.         Approve Addendum to Recording Secretary Service Agreement.

Attachments
Resolution 20-1 Designating Council Secretary
TimeSaver Offsite Secretarial Addendum

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