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City Council Regular
Meeting Date: 12/18/2018  
Subject:    Consider Feasibility Report and Order Public Hearing and Assessment Hearing for Street Reconstruction - Project 19-3
Submitted For: Mark Hansen From: Sarah Greene, Administrative Assistant II

The City Engineering Division is recommending the reconstruction of approximately 3.3 miles of residential streets under project 19-3. Staff prepared a feasibility report for the proposed improvements. Council is requested to accept the report and order the public improvement hearing and the assessment hearing for the project, both proposed to be held on February 19, 2019.
Council ordered the preparation of a feasibility report for the proposed project on September 18, 2018. Streets included in the scope of the project are as shown on the attached project location map. The project includes street segments proposed for rehabilitation via full depth reclamation (reconstruction) methods.  

Proposed improvements include the reclamation of the existing bituminous surface and aggregate base, removal and replacement of damaged curb and gutter, sidewalk and pedestrian curb ramp improvements in accordance with ADA requirements, watermain pipe valve and hydrant replacements including replacement of watermain pipes on Mississippi Boulevard, and portions of 116th Avenue, Alder Street, Butternut Street, and Cottonwood Street, repairs or replacements to the existing storm sewer and sanitary sewer as needed, and LED fixture lighting upgrades to City-owned street lights. New 6-foot wide concrete sidewalk segments are proposed along the west side of Springbrook Drive from Holly Street to the YMCA, and along the east side of East River Road from 85th Avenue (private driveway) to just south of 84th Lane.

City assessment policy calls for assessing properties benefiting from the proposed improvements. The proposed reconstruction assessment rates are $2,070 for single family residential property, $26 per front foot for multi-family residential property, $52 per front foot for commercial property, and $67 per front foot for industrial property. These rates were determined consistent with City policy, with 2018 rates adjusted by the construction cost index for the Twin Cities metro area. The project includes 218 single family residential properties, four residential twin home/duplex properties, two residential apartment properties, two City-owned properties (Coon Rapids Ice Center), 11 commercial properties, and eight industrial properties.

Properties to be assessed were notified of the pending project in November, and a link to an online survey seeking preliminary information about private property was provided. An informational meeting was held on November 27, 2018, with a second open house planned for January 2019. At these meetings, staff presents an overview of the projects, listens to concerns, and responds to comments.

The project is necessary to improve the condition of the streets, is feasible to construct from an engineering standpoint, and is cost effective.

It is recommended the Council take the following actions:

a. Adopt Resolution No. 19-3(4) accepting feasibility report and ordering a public hearing on improvement for February 19, 2019.
b. Adopt Resolution No. 19-3(10) declaring the cost to be assessed and ordering preparation of proposed assessment roll.
c. Adopt Resolution No. 19-3(11) setting an assessment hearing date for February 19, 2019.

The total estimated cost of the proposed improvement is $3,653,625 with the total amount assessed of $762,323.

The balance of the project cost would be recovered from various funds as follows:
$1,580,677 from the Street Reconstruction Fund (797)
$290,000 from the Storm Water Utility Fund (640) recovered through storm drainage charges
$810,000 from the Water System Maintenance Fund (601) recovered through charges for water used
$90,000 from the Sanitary Sewer Maintenance Fund (620) recovered through sanitary sewer maintenance charges
$15,000 from the Streetlight Maintenance Fund (503)
$105,625 from the Sidewalk Construction Fund (795)
19-3 Location Map
19-3 Assessment Area
19-3 Feasibility Report
Resolution No. 19-3(4)
Resolution No. 19-3(10)
Resolution No. 19-3(11)

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