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    5.    
City Council Regular
Meeting Date: 09/03/2019  
Subject:    Consider Resolutions Ordering Preparation of Feasibility Report and Plans for Project 20-1, Street Reconstruction
Submitted For: Mark Hansen From: Sarah Greene, Administrative Assistant II

INTRODUCTION
Project 20-1 consists of the reconstruction of approximately 2.6 miles of residential streets (see attached map) and includes:
  1. 111th Ave from Robinson Dr to Avocet St
  2. Avocet St from 111th Ave to 109th Ln
  3. 109th Ln from 109th Ave to Xeon St
  4. Xeon St from 109th Ln to cul-de-sac
  5. 109th Ave from appx. 430’ east of Robinson Dr to 109th Ln
  6. 108th Ln from Norway St to Kumquat St
  7. 108th Ave from Norway St to Kumquat St
  8. Norway St from 108th Ln to 108th Ave
  9. 107th Ln from Norway St to Kumquat St
  10. Kumquat St from 108th Ln to Egret Blvd
  11. 99th Ave from 97th Ave to appx. 150’ northwest
  12. 97th Ave from 99th Ave to Yellowpine Dr
  13. Yellowpine Dr from 97th Ave to 97th Ln
  14. 89th Ave from East River Rd to Norway St
  15. Norway St from 86th Ave to cul-de-sac
  16. 86th Ave from East River Rd to Norway St
DISCUSSION
In 1994, the City began a street reconstruction program to replace its aging street infrastructure. Since then, more than 142 miles of the City's 220 mile system have been reconstructed. This project would continue the program for 2020. Streets within the project area vary from 22 to 51 years old. Reconstruction methods include full depth reclamation of the existing street pavement and aggregate base, and then overlaying with new bituminous pavement. In addition, the replacement of damaged curb sections, sidewalks, and driveway aprons will be performed as needed. The project also addresses safety concerns near Hamilton Elementary School with a proposed sidewalk along 111th Ave and Avocet St. The project feasibility report will address watermain, sanitary sewer, and storm sewer repairs based upon field investigations completed by the City's streets and utility divisions.

City policy requires an assessment to be levied on properties that benefit from proposed street improvements. Properties to be assessed are those with direct access to the street(s) being reconstructed. The goal of the policy is to assess up to 50% of the street improvement costs, but actual project costs and the number of assessable properties will cause the assessable share to vary. For 2020, the assessment rates will be adjusted in accordance with the annual construction cost index as determined by Engineering News Record.

Estimated project costs and proposed assessment amounts will be presented to the Council in the form of a feasibility report, prepared in accordance with Minnesota State Statue, Chapter 429.

Affected property owners will receive a mailed notification of the pending project in several weeks. An informational meeting will be held in the fall to inform property owners of the project scope, respond to concerns, and answer questions. A second meeting will be scheduled in January 2020 after staff has collected data and initiated the design process.
RECOMMENDATION
Staff recommends adoption of the following resolutions necessary for Project 20-1 as part of the 2020 Street Reconstruction Program:

a. Adopt Resolution No. 20-1(3) Ordering Preparation of Feasibility Report.

b. Adopt Resolution No. 20-1(6) Ordering Preparation of Plans.

BUDGET IMPACT:
The feasibility report will include an estimated project cost, along with impacts to the General Fund and Utility Funds. It will also identify the amount proposed for assessments.
Attachments
2020 Street Reconstruction Locations
Resolution No. 20-1(3)
Resolution No. 20-1(6)

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